TEAM MANAGER AND FIELD/SCHEDULING DIRECTOR - BOYS

Are you organized and like to be involved in all aspects and areas of each association team who enjoys taking on big challenges? Do you enjoy meeting and working with members of our City Public Works and School District? Are you someone who enjoys scheduling and ensuring that plans come together? Do you know (or want to get to know), every inch of field space in Cottage Grove and St. Paul Park? Do you love the smell of a freshly mowed and properly painted field? You must have good communication skills and be willing to work with and assist each team manager in a multitude of ways. This critical role requires a commitment of 2 to 4 hours per week. There is a 6hr response time during the season and a 24hr response time to all calls/emails/texts during the off season.

Term: 2 years

The Manager and Scheduling Director shall:

Liaison with the Cottage Grove Public Works, ISD 833, and other necessary organizations to obtain field and facility use permits as needed (Early Winter). Work with the Girls director.
Work with Board Members and staff to develop a field plan (Late Winter/Early Spring).
Submit a field plan to the City of Cottage Grove for field preparation. Work with the Girls director.
Coordinate field availability with YLM for boys games (Spring).
Monitor field conditions before and during season and close fields as required if fields are deemed unplayable, send communication out to coaches/managers.
Communicate with City of Cottage Grove and ISD 833 for the development and maintenance of Lacrosse fields for CGLAX and expend funds as appropriated by the BOD for such development and maintenance.
Coordinate with the Director of Equipment/Treasurer to ensure any equipment required for field maintenance and preparation (e.g. nets, goals) is procured.
Be responsible for ensuring that game fields are properly set up at the beginning of the season, maintained during the season, and work with the equipment director for end of the season storage.
Work with the Treasurer to establish a budget for fields and facilities requirements for each fiscal year.
Maintain field documents for proper field dimensions at each age level per US Lacrosse guidelines.
Research and suggest seasonal tournaments for players in pre-season planning meetings (Late Fall/Early Winter). Submit costs of tournaments to pre-season/budget planning meetings. Work with the Girls director.
Attend association (YLM) scheduling, planning and end of season meetings when applicable.
Be a point of contact for association scheduling.
Recruit a Team Manager for all boys teams at all levels of play (not 6U). Coordinate with coaches if there is a desired team manager already.
Keep Team Managers duties up to date
Communicate out Team Manager Duties and coordinate and lead team manager meeting at the beginning of the season.
Main person of communication of timely team needs.
Assist registration director in making sure all players have an active USA lacrosse number and maintaining accurate team rosters.
Assist with recruitment of chill parent for each team and disseminate information.
Maintain team manager and chill parent contact information and submit to the main team spreadsheet and add to each team's SE page.
Disseminate game schedules to team managers and assist with in putting to SE if needed.
Maintain an accurate schedule from YLM. Check weekly for changes and reschedules- communicate when needed to the team manager. Monitor changes to reflect an accurate schedule between YLM and Sports Engine.
Follow up with team managers that all YLM website deadlines are met.
Keep YLM team pages and info up to date including rosters, coaches, managers, chill parents (or designate to the team’s manager).
Assist managers in maintaining an accurate practice schedule and assist with finding field times and locations for additional practices/scrimmages.
Assist Managers throughout the season for rescheduling of games, submitting scores and other manager duties that need assistance. Coordinate with the Referees, as needed, for home games.
Communication pre/during/post season information to team managers applicable to their team.
Communicate tournament information to the manager of each team and assist with waiver retrieval if needed (communicate to coaches when applicable).
Submit rosters for tournaments (or designate to team’s manager).
Assist teams with coordination of other tournaments added during the season.
Attend CGLax BOD meetings, and give updates where applicable.
Perform other duties as assigned by President

TEAM MANAGER AND FIELD/SCHEDULING DIRECTOR - GIRLS

Term of 2 YRS

The Manager and Scheduling Director shall:

Liaison with the Cottage Grove Public Works, ISD 833, and other necessary organizations to obtain field and facility use permits as needed (Early Winter). Work with the Boys director.
Work with Board Members and staff to develop a field plan (Late Winter/Early Spring).
Submit a field plan to the City of Cottage Grove for field preparation. Work with the Boys director.
Coordinate field availability with MSLAX for girls games (Spring).
Monitor field conditions before and during season and close fields as required if fields are deemed unplayable, send communication out to coaches/managers.
Communicate with City of Cottage Grove and ISD 833 for the development and maintenance of Lacrosse fields for CGLAX and expend funds as appropriated by the BOD for such development and maintenance.
Coordinate with the Director of Equipment/Treasurer to ensure any equipment required for field maintenance and preparation (e.g. nets, goals) is procured.
Be responsible for ensuring that game fields are properly set up at the beginning of the season, maintained during the season, and work with the equipment director for end of the season storage.
Work with the Treasurer to establish a budget for fields and facilities requirements for each fiscal year.
Maintain field documents for proper field dimensions at each age level per US Lacrosse guidelines.
Research and suggest seasonal tournaments for players in pre-season planning meetings (Late Fall/Early Winter). Submit costs of tournaments to pre-season/budget planning meetings. Work with the Boys director.
Attend association (MSLAX) scheduling, planning and end of season meetings when applicable.
Be a point of contact for association scheduling.
Recruit a Team Manager for all girls teams at all levels of play (not 6U). Coordinate with coaches if there is a desired team manager already.
Keep Team Managers duties up to date
Communicate out Team Manager Duties and coordinate and lead team manager meeting at the beginning of the season.
Main person of communication of timely team needs.
Assist registration director in making sure all players have an active USA lacrosse number and maintaining accurate team rosters.
Assist with recruitment of chill parent for each team and disseminate information.
Maintain team manager and chill parent contact information and submit to the main team spreadsheet and add to each team's SE page.
Disseminate game schedules to team managers and assist with in putting to SE if needed.
Maintain an accurate schedule from MSLAX. Check weekly for changes and reschedules- communicate when needed to the team manager. Monitor changes to reflect an accurate schedule between MSLAX and Sports Engine.
Follow up with team managers that all MSLAX website deadlines are met.
Keep MSLAX team pages and info up to date including rosters, coaches, managers, chill parents (or designate to the team’s manager).
Assist managers in maintaining an accurate practice schedule and assist with finding field times and locations for additional practices/scrimmages.
Assist Managers throughout the season for rescheduling of games, submitting scores and other manager duties that need assistance. Coordinate with the Referees, as needed, for home games.
Communication pre/during/post season information to team managers applicable to their team.
Communicate tournament information to the manager of each team and assist with waiver retrieval if needed (communicate to coaches when applicable).
Submit rosters for tournaments (or designate to team’s manager).
Assist teams with coordination of other tournaments added during the season.
Attend CGLax BOD meetings, and give updates where applicable.
Perform other duties as assigned by President

Equipment Director - Are you a person who is well organized and always wants to make sure everyone has what they need? Do you like to purchase things in person and online looking for the best price? Do you like to haul and deliver bags of equipment? If so, the Equipment Director is the role for you. This role requires a commitment of 1 to 2 hours per month season and offseason/4 to 6 hours per week preseason and to have a 24 hr response time to calls/emails/texts. Responsibilities include:

Make a laminated list of all issued equipment/gear and include in the bags
Go through equipment with Coaches each season and have them sign off at times of handoff and return of equipment at the end of the season.
Check in with teams and disperse needed equipment throughout the season.
Keep up to date on any changes made by US Lacrosse, YLM, MSLAX, and other associations that involves equipment
Work with the Directors to establish their yearly requirement for equipment
Establish an equipment budget for each fiscal year
Keep an accurate inventory of all equipment owned by CGLAX (this includes all on field items, goal replacement supplies, game and practice items, and first aid needs) annually
Work with the Directors, Coaches and Managers to schedule the distribution, return and storage of equipment
Attend CGLax BOD meetings, and give updates where applicable
Perform other duties as assigned by the Secretary

Uniform & Team Apparel Director - Are you a person who is into both function and fashion with an attention to detail? Do you take pride in a team looking great while representing your city on the field? Are you on a mission to see everyone wearing wolfpack green, black, and grey? Do you enjoy working with vendors to make sure that everything is done right? If so, the Uniform and Team Apparel Director is the role for you. This role requires a commitment of 1 to 2 hours per month season and offseason/4 to 6 hours per week preseason and to have a 24 hr response time to calls/emails/texts. Responsibilities include:

Establish requirements for uniform inventory levels and ensure that those levels are maintained
Coordinate seasonal uniform requirements (set up try on events)
Design Uniforms and get BOD approval before submitting order, following US Lacrosse, YLM and MSLAX uniform guidelines
Establish and maintain a process to ensure unique numbering requirements are met
Research and Submit RFP’s to multiple companies for uniform pricing before the season starts
Provide an accounting for monies received as part of direct sales to members of uniform items and coordinate with the Treasurer
Coordinate the distribution of uniforms to members prior to the Seasons (create sign out of uniforms and return of uniforms as applicable)
Work with vendors to set up the annual team store.
Attend CGLax BOD meetings, and give updates where applicable
Perform other duties as assigned by Secretary.

Fundraising Director - Do you enjoy organizing events that are both fun and raise money for a good cause? Do you enjoy reaching out to local merchants to give them an opportunity to support youth sports? Do you like to make sure teams have extra funding for fun team building activities? If so, the Fundraising Director is the role for you. This role requires a commitment of 2 to 4 hours per week and to have a 24 hr response time to calls/emails/texts. Responsibilities include:

Plan events to promote and raise money for Lacrosse.
Manage fundraising process:
- Support, research, plan and encourage all fundraising activities
- Communicate and Coordinate with CGAA gaming CGALax BOD, City, and
- State to gain approval for all Fundraising activities.
- Follow all CGAA fundraising requirements and policies (for example filling out online fundraising request)
Be present and direct fundraising events, IF unable to attend at least 24hr notice is needed and another board representative will need to attend in place of Fundraising Director
Create and initiate signups (google forms or signup genius) for fundraising event(s)at least 3-4 weeks before an event is held
Work with Communication/Marketing Director on publication of events at least 3-4 weeks before event is held.
Upon completion of fundraising activity or event, manage the calculation of money/tickets/items, etc. This task must be completed with a second Board member present; preferably the Treasurer and according to any CGAA requirements.
Communicate with potential sponsors/donors or marketing director role?
Fill out paperwork for potential sponsors/donors or marketing director role?
Develop new and imaginative fundraising activities; work with applicable personnel to implement
Attend CGLax BOD meetings, give updates where applicable
Perform other duties as assigned by Treasurer

Communication & Marketing Director - Do you enjoy marketing, communications, and advertising? Do you like creating a strategy and seeing it through to execution? Do you enjoy making sure that everyone is informed? Do you enjoy writing articles and working with local newspapers communication channels? Are you savvy with social media? If so, the Communication/Marketing Director Fundraising Director is the role for you. This role requires a commitment of 2 to 4 hours per week and to have a 24 hr response time to calls/emails/texts. Responsibilities include:

Plan events to promote awareness of CGAA Lacrosse.
Establish subcommittees for publicity and sponsors.
Coordinate with other BOD members on obtaining donations and sponsorship
Coordinate and Initiate thank you process for vendors/sponsors
Sets out and retrieves Registration signs during registration periods
Prepares a budget of marketing resources to submit to treasure during our pre-season budget meeting
Writes articles and advertisements to publicize CGLAX activities such as registration, tryouts, Parent Meetings, Lacrosse Camps, the need for BOD Members and volunteers if stated as needed by the Fundraising Director, and submits them to various media including the South Washington County Bulletin
Work with the Website to maintain the Current Events and New Sections
Post events and notes/updates on Cottage Grove Lacrosse FB Page
Be the first responder to FB posts and loop in other BOD members as needed
Post Events and notes/updates on Cottage Grove Lacrosse Twitter account
Leverage other social media platforms to market CGAA Lacrosse and keep everyone informed.
Attend CGLax BOD meetings, and give updates where applicable
Perform other duties as assigned by President